The terms Direct and Indirect Access related to filling systems explain the number of classification and whether the file can be accessed immediately or whether an index is needed. Direct Access This type of classification includes the following:

Geographical Files are arranged in alphabetical order according to the location of the topic or customer. This can be by country, region, town etc. It is useful where information is required. It has the disadvantage of needing a certain amount of knowledge in order to be correctly used.（）

单项选择题Office Regulations There has been a decline in personal standards of dress and conduct in the office recently. The management will like to point out that all employees are expected to behave in a professional manner. We ask you to respect the following regulations: 1. Please dress tidily. （）Men must always wear a jacket and tie. Pullovers and sweatshirts with advertising slogans on them are not acceptable. 2. Women should avoid wearing very high heels, especially the pointed kind. They make holes in the carpet and mark the wooden floors. （）3. Please hang up your coats up when you arrive. （） This looks untidy and causes the wrong impression. 4. Food packages would not be left on desks and tables. Empty containers would be put in the waste paper baskets. （）5. Bottles and cans for soft drinks should be kept out of sight. （）

A.选项A
B.选项B
C.选项C
D.选项D

问答题Shorthand typists would also type spoken notes off special tape records called dictation machines. These have nearly disappeared and modern executives are increasingly expected to send their own e-mail and prepare their own draft letters on their desktop computers.

问答题此图标的意思是？

问答题Memos are an important means of stating and exchanging ideas, reacting to them, clarifying them, and finally agreeing on actions to be taken. Although the telephone is faster than the memo in communication, the memo is safer than the telephone, because very often the person who you want to reach is not there when you dial the phone number.

填空题Alphabetical classification (the basis of most system)It is simple and inexpensive to operate and most people can follow it easily. Its disadvantages are that it is cumbersome in a large system and can arise with some names. Alphabetical rules must be followed consistently when filing by name.（）